[page 221↓]

APPENDIXES

APPENDIX I

STATISTICS COLLECTION FORM FOR UNIVERSITY LIBRARIES

Name of Library……………………………………………..

1. User Population (Please give numbers for each academic year)

 

1996/97

1997/98

1998/99

1999/00

2000/01

Academic staff

     

Undergraduate

students

     

Postgraduate

students

     

2. Collection Size (Please give numbers)

 

1996/97

1997/98

1998/99

1999/2000

2000/01

No. of monograph volumes held

     

No. of journal volumes held

     

3. Acquisitions — Monographs (Please give numbers)

No. of volumes acquired by:

1996/97

1997/98

1998/99

1999/2000

2000/01

Purchase (own funds)

     

Purchase (donor funds)

     

Exchange

     

Donation

     

Deposit

     

Other

     

Total

     


[page 222↓]

4. Acquisitions — Journals (Please give numbers of titles)

No. of titles acquired by:

1996/97

1997/98

1998/99

1999/2000

2000/01

Purchase (own funds)

     

Purchase (donor funds)

     

Exchange

     

Donation

     

Deposit

     

Other

     

Total

     

5. Nature of external support (Please tick if received)

 

1996/97

1997/98

1998/99

1999/2000

2000/01

Grants of funds

     

Books

     

Journal subscription

     

Equipment

     

Staff

     

Staff training

     

Other

     

6. Main donor agencies:

  1. ……………………………………..
  2. …………………………………….
  3. ……………………………………..
    [page 223↓]
  4. ……………………………………..

7. Equipment

 

1996/97

1997/8

1998/99

1999/2000

2000/01

No. of photocopiers

     

No. of microcomputers

     

No. of CD-ROM titles

     

No. of computers connected to the internet

     

No. of e-journals subscribed

     

8. Areas already computerized (Please tick if computerized)

  1. Acquisitions_________
  2. Circulation__________
  3. Catalogue__________
  4. Journals___________

9. Library staff (Please give numbers)

 

1996/97

1997/998

1998/99

1999/2000

2000/2001

Professionals

     

Para-professionals

     

Non-professionals

     


[page 224↓]

10. Library staff training (Please give numbers)

 

1996/97

1997/98

1998/99

1999/2000

2000/2001

No. sent on courses leading to formal qualification

     

No. sent to seminars, workshops, etc

     

11. Expenditure from institutional (internal) funds (Please give amount of money spent in Kenya Shillings.)

 

1996/97

1997/98

1998/99

1999/2000

2000/2001

Books

     

Journals

     

Equipment & Furniture

     

Materials and maintenance

     

Other

     

Total

     

12. Reading spaces (Please give numbers)

 

1996/97

1997/98

1998/99

1999/00

2000/01

No. of reading spaces

     


[page 225↓]

13. Borrowings (Please give numbers)

 

1996/97

1997/98

1998/99

19991/2000

2000/2001

Main collection

     

Short loan collection

     

Journal collection

     

14. Literature searches (Please give numbers of searches contacted)

 

1996/97

1997/98

1998/99

1999/2000

2000/2001

CD-ROM databases

     

Internet

     

On-line

     

15. Interlibrary loans (Please give numbers)

 

1996/97

1997/98

1998/99

1999/2000

2000/2001

Borrowed within Kenya

     

Borrowed from within Africa

     

Borrowed from outside Africa

     

Loaned within Kenya

     

Loaned within Africa

     

Loaned outside Africa

     


[page 226↓]

16. Reference enquires (Please give numbers)

 

1996/97

1997/98

1998/99

1999/2000

2000/2001

No. of enquiries

     

APPENDIX II

INTERVIEW SCHEDULE FOR UNIVERSITY LIBRARIANS

Name of Library……………………………….

Library Collection

  1. What is your collection development policy? Has this been changed during the past five years? Why and in what way?
  2. How do you select material for acquisition? Has the method been changed over the past five years? Why and in what way?
  3. How does the library/university meet the need for undergraduate textbooks?
  4. Which methods of acquisition do you prefer for providing needed materials?
  5. In what ways has the introduction of IT affected collection development?
  6. In what ways has the use of resource sharing affected collection development?
  7. Which part of your collection is most used and by which category of reader?
    [page 227↓]
  8. In what way would you like to improve the collection?

Library Services

  1. In what ways have library services changed over the past five years? What new services have been introduced? What services have been discontinued?
  2. In what ways has the introduction of IT affected library services?
  3. In what ways has the use of resource sharing affected library services?
  4. Which service(s) are most used and by what category of reader?
  5. In what way would you like to improve or change library services?

Funding

  1. Has there been any change in university funding to the library over the past five years? (e.g. in methods of allocation, in methods of expenditure control, in amounts allocated)
  2. Are university authorities/government becoming more or less supportive of library activities?
    [page 228↓]
  3. Does the library generate income? Are any services maintained on a cost-recovery basis? Do you generate income from selling services within or outside the country?
  4. Does the library get financial support from the private sector?
  5. Has the introduction of IT affected the funding of the library and its services?

Donor Support

  1. Has there been any change in the nature of donor support to the library over the past five years?
  2. Do you actively seek donor support and with what success?
  3. How are the terms of donor support normally determined?
  4. Which donor support programme has been most successful and why?
  5. Which donor support programme has been least successful and why?
  6. Given a free choice, which library activity would you ask a donor to support?

Staff Recruitment and Training

  1. Have there been any changes in the recruitment/training/retention of library staff over the past five years?
  2. What type of training has been most valuable to the library?
  3. What training has been least valuable to the library?
  4. What knowledge or skills are lacking in the library?

Management

  1. What changes have taken place in library management over the past five years? Have any management strategies like performance measurement, quality assurance or Strategic planning been introduced? With what result?
  2. Has any impact assessment been carried? (e.g. a cost-benefit analysis of the use of IT in providing information as against direct purchase or a user satisfaction survey?)
  3. In what way could the management of the library be improved?


[page 230↓]

APPENDIX III

QUESTIONNAIRE FOR LECTURERS

Name of University……………………………………..

Department………………………………………..........

Use of the Library

  1. Towhat extent are you satisfied with the library collections/services as a resource for teaching and research? Do you have any problems? Please explain.
    ……………………………………………………………………………………
    ……………………………………………………………………………………
  2. What change(s) would you most like made to the library collections/services?
    ………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………
  3. Has the introduction of computer-assisted bibliographical databases and searching assisted your teaching or research?
    ……………………………………………………………………………………
    ……………………………………………………………………………………
    ……………………………………………………………………………………
  4. Has the availability of Internet services affected your use of the library services offered?
    ……………………………………………………………………………………
    ……………………………………………………………………………………
    ……………………………………………………………………………………


[page 231↓]

General

  1. Have you used any university libraries outside of this country? How do you rate this library in comparison? Are there are aspects of those other libraries, which you would like to see introduced here?
    …………………………………………………………………………………………
    …………………………………………………………………………………………
    …………………………………………………………………………………………


[page 232↓]

APPENDIX IV

QUESTIONNAIRE FOR STUDENTS

Name of University………………………………..

Department…………………………………………

Course……………………………………………..

Year of study………………………………………

  1. Are you satisfied with the sources of information available to you? Please explain
    ……………………………………………………………………………………
    ……………………………………………………………………………………
    ……………………………………………………………………………………
  2. Do you experience problems in the use of the university library? Please explain.
    ……………………………………………………………………………………
    ……………………………………………………………………………………
    ……………………………………………………………………………………
  3. What change(s) would you most like made to the library collections/services?
    ……………………………………………………………………………………
    ……………………………………………………………………………………
    ……………………………………………………………………………………
  4. Has the introduction of computer-based bibliographical databases and searching assisted in your learning or research?
    ……………………………………………………………………………………
    ……………………………………………………………………………………
    ……………………………………………………………………………………[page 233↓]
  5. Has the availability of Internet services affected your use of the library services offered?
    ……………………………………………………………………………………
    ……………………………………………………………………………………


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