Eva Müller, Stefan Andersson, Uwe Klosa, Peter Hansson: Metadata Workflow Based on Reuse of Original Data
Metadata Workflow Based on Reuse of Original Data
Eva Müller
Stefan Andersson
Uwe Klosa
Peter Hansson

Electronic Publishing Centre, Uppsala University Library


Uppsala University Library, Box 510, SE-751 20 Uppsala, Sweden


Metadata, XML Schema, Library catalogues, MARC 21


The goal of the DiVA project is to develop a workflow where information from the original document created by the author can be reused to extract metadata for various purposes.

There are two ways to submit an item and store the metadata in the system:

  1. using a template (MS Word, Open Office, Star Office, LaTeX)
  2. updating through the DiVA Manager application

In both cases metadata are converted to XML in the DiVA Document Format and stored in the DiVA system.

Metadata can be generated from the DiVA Document Format in many different formats: currently in Dublin Core (HTML-text and XML-RDF), TEI-Header, Endnote and Reference Manager, and MARC 21. All records are also presented in unqualified Dublin Core and MARC XML to support harvesting by OAI-PMH service providers.

A workflow has been created where the information, originally created by the author, forms the basis for the bibliographical description of the record in the Swedish National Library system as well as in the local library system at Uppsala University Library.

The record is transmitted in MARC XML format to the Royal Library in Stockholm and converted to MARC 21 "tape format" for import into LIBRIS, the national library system and, after adding local information such as holdings, exported to the local system. Records can also be downloaded directly from the DiVA web site in MARC 21 "tape format" (ISO 2709), as well as MARC XML format, for use in local library systems.

Each item in the DiVA archive is assigned a unique, persistent Uniform Resource Name and National Bibliographic Number.

In addition to the delivery of metadata to the National Library, full-text files (currently in PDF together with a DiVA Document Format file containing all archiving metadata) will also be delivered to support long-term preservation.

Table of Contents

Front pageMetadata Workflow Based on Reuse of Original Data
Preface Preface
1 Submission and Creation of Metadata for Theses in the DiVA System
1.3The DiVA Document Format
2 The Cataloguing Process at Swedish Research Libraries
2.1LIBRIS - the Union Catalogue of Swedish Libraries
2.2MARC 21
2.3Cataloguing Swedish Theses
2.4New DiVA Workflow
2.5Creation of MARC 21 Records in DiVA
2.6Transferring DiVA Records to Libris
3 Persistent Links Through URN:NBN
4 Downloading of Individual Records in Different Formats
5 Archiving
6 Conclusions
Appendix A Appendix

Table of Figures

Fig. 1: Metadata from the author used in many different contexts.
Fig. 2: Metadata flow from the author to the cataloguer.

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